Application of rfid Technology in Intelligent Collection and recognition of documents

RFID radio frequency identification technology gradually takes the place of manual management of documents, automatic identification provides great convenience. In order to realize the management of all kinds of documents and archives resources quickly, it is necessary to input and manage the files with RFID tags. The intelligent management of RFID reduces the tedious workload undertaken by administrators, thus reducing the manpower expenditure of archives and reducing the cost. RFID is used in intelligent document collection and identification.

Through the combination of RFID automatic identification technology and computer software technology, the RFID electronic tag is used as the information storage medium and pasted on the portfolio, the basic information and return records of the archives are stored in the RFID chip, and the RFID reading and writing equipment is used to cooperate with the background database management system to realize the information management of the working process of borrowing, returning, searching and stocktaking of archives.

Advantages of applying RFID Technology in document Management.
1. Fast and accurate location: the geographical distribution map of the entire document room is stored on the mobile spot inspection equipment, and the geographical location indication will be made to the documents to achieve rapid search and archiving operation.

2. Easy inventory: the use of RFID inspection equipment can quickly complete document inventory, error checking, shelves and other work, greatly reduce the workload of librarians at the same time can improve document management efficiency, reduce the error rate when borrowing and filing.

3. Accurate record of document information: the document operator, borrower, loan and filing time are automatically registered by the system to prevent manual errors while ensuring the accuracy of the original data of the document management information system. and can provide real-time query of document status, report printing.

4. Batch document lending and filing registration management: document management is a very complicated task, with fewer document managers and more people looking for borrowed documents. RFID technology is used to realize the modernization and automation of document management, increase work efficiency and reduce the labor intensity of document administrators, and help librarians realize automatic batch document lending, archiving and registration.

5. Document RFID tag storage information can be changed freely: electronic tags have large access data capacity, and storage information can be changed freely, which is convenient for document attributes and other information management.

RFID intelligent archives system will form electronic ID card information for each file, which realizes the functions of whole process tracking management, file positioning, automatic file inventory, intelligent analysis and so on, which greatly optimizes the file management process and reduces the workload. The application of RFID technology makes a good bridge between paper file management and archival management of electronic information.